Terms of Service

Fighters Passport operates FP Seminars as a venue and a payment facilitator. We introduce gyms to instructors, carry the messages, and move the money.

The seminar agreement is between the gym and the instructor. Fighters Passport is not a party to it. We do not guarantee performance, quality or attendance, we are not a booking agency, and we do not employ or represent instructors. The service is free to both sides; we earn only the platform fee on a transaction, and we do not take on a booking agency's liabilities in exchange for it.

One account may act as a gym, as an instructor, or as both. Many people run an academy and also travel to teach; that is normal here, not an edge case, and it does not require two accounts.

An instructor must hold a Fighters Passport instructor account, and we must have verified it, before their profile can be published.

A gym and an instructor owned by the same account cannot book each other. The money would travel out and back through our payment processor, fees and all, and every notification would land in the sender's own inbox.

An instructor's quoted fee is what the instructor receives. It is never reduced by our fee.

The gym pays that fee plus a 6% platform fee. Both numbers, and the total, are shown before you pay. Card processing costs come out of our 6%, so there is no second surcharge.

There are no other charges — no listing fee, no subscription, nothing on an instructor's side.

Instructors are responsible for their own taxes on fees earned through FP Seminars. We do not withhold anything.

Our payment processor may issue tax forms where it is required to. If it does, they come from the processor, not from us.

Fees shown to gyms are exclusive of any applicable sales tax.

When an instructor accepts a request, the gym pays a 30% deposit. That payment link is valid for 72 hours; if the deposit is not paid in that time the request expires and the date is released.

The balance is due 14 days before the seminar. We send the link automatically, remind you at 7 days, and send a final notice at 5 days naming the date your deposit would be forfeited.

Payments are processed by Stripe. Fighters Passport never receives or stores your card or bank details.

If the balance is still unpaid 3 days before the seminar, we treat the booking as a cancellation by the gym inside the 14-day window: the seminar is cancelled and the deposit is forfeited to the instructor. This is the tier in clause 6 applied to non-payment, not a separate penalty. The final notice at 5 days gives you two days’ warning and names the date, so this is never the first you hear of it — and the instructor learns 72 hours before the seminar whether it is going ahead.

Measured from the date of the seminar:

• More than 30 days before — full refund of the deposit.
• Between 14 and 30 days before — 50% of the deposit refunded.
• Fewer than 14 days before — no refund.

Any refund includes the platform fee on the refunded portion. You paid that fee, so if money goes back, our 6% of it goes back too. A 50% refund returns half the fee.

You are shown which tier applies before you pay, and again in the booking thread.

The gym is refunded in full, including the platform fee, and we recover the money from the instructor. We keep nothing.

That is true at any notice. An instructor cancelling between 14 and 30 days before the seminar refunds the gym in full, and nothing further follows.

A cancellation fewer than 14 days before the seminar is a late cancellation. That is the one that actually does damage, because the gym has already promoted the seminar and sold tickets. Two late cancellations in any 12 months may result in your profile being unpublished.

If the instructor turns up and teaches, no refund is owed — however the seminar went, and however the gym felt about it. We are not in a position to adjudicate the quality of instruction, and a marketplace where payment depends on satisfaction is one where nobody good accepts a booking.

The review system is the remedy. A gym that was disappointed leaves a low rating, and that rating is public.

A late arrival where the seminar still happens is not a cancellation and is not refundable. Reviews cover it.

Only the hosting gym may review a booking, only after it has completed, and once per booking. There are no unsolicited reviews and none from anyone who did not host the seminar.

An instructor's star rating becomes public once they have two or more reviews. A rating built on one review says more about the reviewer than the instructor.

Raise a dispute with us first. Contact us through the booking thread or at support@fighterspassport.com. We may ask both sides for evidence — messages, attendance, photographs, ticket records — and we will apply the rules in clauses 6 to 8.

If you file a card dispute with your bank instead of coming to us, we may suspend your account while it is resolved. A chargeback takes the decision out of both parties' hands and bills it to us, and we cannot run a marketplace where that is the first step rather than the last.

Email about your bookings and payments is part of the service — requests, acceptances, receipts, payment links, reminders and the live event link. You cannot switch these off while you have active bookings, because they are the record of a transaction rather than marketing.

The weekly travel digest is optional and separate. It tells a gym which instructors are travelling nearby. Every one carries a one-click unsubscribe, and turning it off has no effect on the booking and payment email above. You can also switch it on and off from your gym dashboard.

We may unpublish a profile or suspend an account for:

• failing to appear at a booked seminar;
• abusive, threatening or harassing conduct toward anyone on the platform;
• taking a booking off the platform to avoid the fee, after it began here;
• misrepresenting credentials, rank or affiliation.

Where we can, we will tell you why and give you a chance to respond first. We will not do that where someone's safety is involved.

Our intended position: our liability for anything arising out of a booking is limited to the platform fee we charged on that booking.

And we intend to accept no liability for the seminar itself — injury to anyone training, damage to premises or property, or business losses from a seminar that went badly or did not happen. Those sit with the gym and the instructor, who are the parties to the agreement and the people actually in the room. Gyms should expect to rely on their own insurance and waivers, as they already do for their own classes.

FP Seminars is available in English, Spanish and Brazilian Portuguese, and we may show you a machine translation of what the other party wrote.

Translations are a reading aid. The original is the record. Where a translation and the original differ, the original governs — so a mistranslated message is not a renegotiation, and a counter-offer means what the person who wrote it wrote.

All amounts are in US dollars whatever language you read them in. Your language changes how a number is written, never what it is.

We never machine-translate an amount or a date. Where one appears inside a translated message it is carried through unchanged, and if it cannot be, the translation is not shown at all.

We may update these terms. When we do we will change the “last updated” date above and notify account holders by email before the change takes effect. The terms in force when a booking was made are the ones that govern it.

Contact: support@fighterspassport.com. See also our Privacy Policy.