Privacy Policy
Last updated 30 October 2026
This covers FP Seminars at seminars.fighterspassport.com. It is short because the service collects little: enough to run a booking, and not much else. There is no advertising, no tracking pixel, and nothing is sold.
1. What we collect
- Your email address and sign-in, handled by Clerk. We do not store your password; Clerk does, or you sign in with Google or a magic link.
- Profile content you enter — for instructors: name, biography, headshot, city and state, rank, disciplines, accolades, fee, travel radius and travel windows. For gyms: gym name, city, state and website. Instructor profiles are public and indexable by search engines, which is the point of them.
- Booking and message content — dates, expected attendance, agreed fee, event details, and the messages between a gym and an instructor on a booking.
- Payment status from Stripe — the amount, whether it succeeded, and Stripe's own identifiers. We never receive or store card numbers or bank details. Those go directly to Stripe, which is also where an instructor enters payout details.
- Ordinary server logs from our host, which include IP addresses.
We do not collect gender, date of birth, or any health information. Instructor profiles deliberately have no gender field.
2. Who processes it
These companies handle data on our behalf:
- Clerk — accounts and sign-in
- Stripe — payments and instructor payouts
- Resend — sending email
- Neon — the database
- Cloudflare R2 — storing and serving headshots
- Railway — hosting
We do not sell your data and we do not share it for advertising. Beyond those processors, data goes to another person only where the service obviously requires it: a gym and an instructor on the same booking see each other's name, location and messages.
[LAWYER]Confirm whether a formal sub-processor list, data-processing agreements, and international transfer wording are required for the intended user base, and whether these processors' locations need naming.3. What we use it for
- running bookings: matching, messaging, payment and the event listing;
- transactional email about your bookings and payments, which is part of the service;
- the optional weekly travel digest, if your gym has it on;
- publishing instructor profiles, which are public by design;
- fraud prevention, support, and keeping the service working.
We do not profile you, and no decision about you is made automatically in a way that matters.
4. How long we keep it
Payment records are kept for 7 years. They are the record of a financial transaction, and accounting and tax rules require us to be able to produce them.
Everything else is kept until you delete your account — your profile, your bookings and the messages on them.
Profile content disappears from the site when you unpublish or delete it. A deleted headshot is removed from our image storage.
Server logs are kept for a short period and then age out.
[LAWYER]Confirm both periods. 7 years is the intended figure for payment records and needs checking against the tax and accounting rules that actually apply — a question for a lawyer and an accountant, not an engineering decision. Confirm too that keeping everything else until deletion is compatible with whatever erasure rights apply.5. Deleting your account
Email support@fighterspassport.com and we will delete your account and your profile content.
There is no self-service delete button yet, which is why this clause gives you an address instead of pretending otherwise.
We will keep the minimum record of completed bookings and payments that clause 4 describes, even after deletion. We cannot remove a payment from Stripe's records or a seminar that already happened.
[LAWYER]Confirm which access, correction, portability and erasure rights apply to this user base and how they must be described — and whether “email us” is a sufficient mechanism or a request form is required.6. Email you can turn off
The weekly travel digest is optional. Every one carries a one-click unsubscribe, and your gym dashboard has a switch for it. Turning it off has no effect on booking, payment or receipt email, which is part of the service.
7. Cookies
We use the cookies our sign-in needs to keep you signed in. There are no advertising or analytics cookies, and no tracking pixels in our email.
[LAWYER]Confirm whether a cookie banner is required given that only strictly-necessary cookies are set.8. Changes, and contact
If this policy changes we will change the “last updated” date above.
Contact support@fighterspassport.com. See also our Terms of Service.
Questions about this document: support@fighterspassport.com